NC Associates

Office Manager/ Personal Assistant to Directors/ Property Management Sector/ Competitive Salary/ Excellent Benefits

I am looking for a positive and motivated multi-tasker to join my Manchester City Centre, Property Management Client. This is a varied position that will require the successful candidate to support several key business functions. The role will involve general office management duties, management of utilities contracts and supporting the company Directors in a PA capacity.

Applicants will require experience in a similar capacity and will ideally have previously worked within the property management sector. This role will require excellent Microsoft office and Excel skills. I am looking for a confident communicator to build relationships with both internal and external stakeholders.

Job Description:

  • Answer all incoming telephone calls, acting as first point of contact and taking messages
  • Order stationary as and when required
  • Order tea and coffee supplies
  • Manage and resolve IT queries
  • Manage mobile phone and photocopier contracts
  • Co-ordinate office moves as and when required
  • Record staff holidays
  • Keep records of all company car information
  • Filing of personal documents
  • Letter and email typing
  • Update company website with available properties and photographs
  • Attend viewings with prospective clients as required
  • Manage and negotiate utility contracts
  • Submit meter reads for all properties monthly
  • Sign off and approve utility invoices
  • Request data from suppliers to match with invoices
  • Liaise with utility companies and resolve billing or contract queries
  • Manage and negotiate maintenance contracts, including lifts, landlines, A/C, boiler inspections, generators, alarm monitoring & waste
  • Organise regular maintenance across all buildings including fire and alarm panels, extinguishers, 3-hour emergency light tests and fire evacuations
  • Collate timesheets and create contractor’s timesheets and invoices
  • Assist legal team with any administration needed

Requirements:

  • Previous experience within a varied and busy Office Manager’s role
  • Property Sector experience is highly advantageous
  • Excellent Microsoft Office and Excel skills
  • Confident written and verbal communication skills
  • Problem solving and negotiating abilities
  • Personable and friendly mentality and personality
  • Able to effectively prioritise workloads
  • Experience of managing business social media accounts is advantageous

If you match the profile above and have the skills and experience detailed for this vacancy, I am very keen to speak to you about this varied and interesting role further. Please submit your CV for immediate consideration or call Rosie on 01617110821/ 07384462669 to discuss further.

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